Catering for Thames Suite Events - IT Services and Oxford Groups

You indicated on the Thames Suite booking form that you would like to offer catering for your delegates.  We have reserved the Welcome Area (adjacent to the teaching rooms) for you with a space for on-site catering where your delegates can gather for their break. 

if you have now decided that you no longer want to offer on-site catering, please advise us so we can release the Welcome Area for other users.

Please kindly note that eating and drinking is not permitted in any of our teaching rooms.

Arranging your catering 

The IT Learning Centre (ITLC) team is unable to assist with arranging catering including providing quotes, booking or arranging payments. You will need to book and pay for your catering directly with your chosen supplier.

We are also unable to set up or clear up catering. The recommended caterers offer a setup and clear away service as stated below. Please make sure to request it when making your order. If you book for delivery only, you will be responsible for setting up and clearing up your catering – please allow sufficient time in your schedule for this.   

We recommend following the below steps to organise your catering:  

  1. Contact one of the suppliers below. You will need to book and pay for your catering directly.  
  2. If booking on-site catering, please request that the caterers set up and clear away your catering.
  3. After making your arrangements, please let the ITLC know which service you are using and the delivery timings by completing this form

If you need to change your catering order, please contact the catering company and inform the ITLC of any changes made. 

On-site catering options  

  Rewley House - Continuing  Education Compass - University Supplier
Sandwich lunch Yes - various options  Yes - various options
Minimum order Ten people The minimum order value of £20.00 
Morning and Afternoon coffee breaks No Yes
Setup and clear away service   Yes on request  Yes on request (note that you require the 'lay and leave' service)
Availability Very limited in July/Aug

All year round (see website for details)


How to contact 

Payment Via Purchase Order Booking is via Planon, where you will need to enter your cost centre details.
How to order By email
  1. Create a Planon account using your University username
  2. Select ‘Refreshments and Breakfast’ or ‘Lunch’ from the drop-down list, then click on ‘Order here’
  3. Complete the form with the relevant details
    1. Booked for IT Learning Centre, IT course
    2. Deliver to (building): Banbury Road 11-13 (107), 107
  4. In the box ‘Deliver to (Room)’, please include that you would like it delivered to ITLC Welcome Area and you would like the "lay and leave" service as the ITLC team may not have the capacity to unpack and lay out the drink/food.  This needs to be added to each order – do not assume if you add it to one order it will be done for other orders
  5. When selecting food options, please do not select hot food as the ITLC does not have the resources to keep the food warm and safe to eat.
    NB: If you require non-dairy options and are ordering tea/coffee, please indicate you would like non-dairy milk in the dietary requirements box.
  6. Give at least 30 mins delivery time ahead of the scheduled breaks in case of delays in traffic. Collection time can be approx. 30 mins after the event has taken place. They usually collect at their own pace.
  7. On the day of the event bring a print out of the Planon order with you. It is also advisable to take a screen shot of the Planon order as it does not stay in the system after the event. 
  8. Once the form is completed, click ‘Submit’                                                                               


Other catering suppliers 

If you wish, you can use another catering supplier; however, if you use a delivery-only service, please remember that you will be responsible for receiving your delivery, setting it out, and clearing away. Please allow sufficient time in your schedule to manage this as we are unable to provide resources to help. 

Off-Site Catering 

As we are close to many cafés and restaurants, you may prefer to arrange your lunch off-site. 

We are also close to a few university-based options, including: 

Rewley House offers a three-course lunch and coffee in their restaurant in Wellington Square between 12.30 and 13.30. A table will be reserved for your group. The restaurant is a 5-minute walk away from Banbury Rd. It is quick and efficient and you can pay in advance by Purchase Order. 

The Mathematical Institute, about 2 minutes walk away, have a café open to all University members. However, tables cannot be booked in advance. Contact the Mathematical Institute to find out what they can offer and payment options.  

Coffee breaks only 

There are two vending machines in the Welcome Area - one for drinks and one for snacks. If you are a member of IT Services, please get in touch with us about payment options for the drinks vending machines. 

Tea and coffee can be ordered from Compass (details above). Please get in touch with them to find out the minimum orders. Remember that the Welcome Area needs to be booked.


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