I want to ...
Enable recording in Teams
Record a lecture/seminar in a Teams meeting
Create a transcript of a meeting
Store videos and recordings
Tidy a video by trimming the start and end
Share recordings in Panopto
Steps at a glance
Who can record a meeting in Teams?
Staff at Oxford are allowed to record in Teams if it's for teaching purposes. It is important that any recordings comply with data protection legislation.
The recording function becomes available to staff who have completed a simple request form for IT Services.
Recording a meeting
During an online event, if the organiser has recording enabled they can start and stop recording at any time using choices on the More Actions … menu.
Participants are alerted by a banner message that the event is being recorded.
When you start recording in a Teams meeting, the recording will include all that appears on the screen, the audio stream, and the content of the chat panel. Bear this in mind when planning a meeting, as you may need to hide any sensitive material on your screen. The recording becomes available after the time when the meeting was scheduled to end.
Transcripts of meeting text
During a scheduled Teams meeting, a transcript can be made of participant speech. This is visible during the meeting (Show Transcript) and can be made available afterwards, for people to review.
Note this service is being deployed gradually across Oxford University. If it is available for you, the Start Transcription command appears on the More Actions … menu in a scheduled Teams meeting.
The text of the meeting transcript appears in the meeting chat, after the meeting has finished. Meeting participants can download the transcript as a .DOCX so as to edit it and use the text.
Where are my Teams recordings stored?
At the time of writing, recordings of Teams online meetings are automatically stored in Stream. For the latest information:
Pre-recording a presentation
If you need to pre-record yourself giving a presentation, there are a number of tools you could use. If you have a reasonable camera and microphone you can create good recordings with your ordinary computer.
A key factor in producing a good easy-to-follow recording is good planning – for example consider your environment and any noises, background objects and activity that may distract your audience.
Recording is a standard feature of PowerPoint. It is easy to record your voice-over to accompany your slide show. If you like, you can include a thumbnail video of yourself speaking, tucked into a corner of the slides.
There is no video editing function, but since each slide is recorded separately you can simply re-record an individual slide as needed. You can export the final recording as an MP4 video.
Screencast-o-Matic is a free, easy-to-use web tool for creating a recording. We like this tool as it has all the functionality needed for non-specialist recordings, and it is easy to pick up and use.
Panopto (known as Replay at Oxford) is used across the University for recording lectures and creating videos. It is integrated with Canvas for teaching. Recordings can be stored in Panopto’s cloud space and shared with students and colleagues.
Post-production – editing videos
Your recording will need at least a simple “top and tail” before it is ready to release. Stream (the cloud app where Teams recordings were stored until summer 2021) has a simple Trim tool which you can use to snip away some unwanted frames from the beginning and end of the video.
If you need more video-editing tools, Panopto has a useful range. Note that a video created using another recording tool can be uploaded into Panopto’s cloud store and edited using Panopto’s tools.
For further post-production features and effects, consider learning to use a full-functioned video editor such as OpenShot.
Sharing a video
Once a video has been recorded, you need to store it in a convenient space where viewers can find it, then share a link with your audience. For most uses, viewers should be able to view the video as a stream, avoiding them downloading multiple copies of the whole MP4 file.
The options for sharing a video depend on the cloud service where it is stored (see storage options above). Note that even a video that was created/recorded/edited using another tool can be uploaded into Panopto and its link shared out.
Services such as Stream and Panopto offer you a direct link (web address) to viewing the video, which you can copy and paste into your communications. You can copy an embed code for pasting into a web page. You can usually specify a start time, at which the video becomes available.
If the meeting was recorded in a Teams channel, then people who are members of that Team can view the recording.
If the video is for teaching and learning purposes, there is likely to be a place for it in Canvas. This is the University’s virtual learning environment (superseding WebLearn), where students can find the learning materials they need for their course of study. Canvas manages student access in line with the courses each student is following. Panopto integrates with Canvas.